Facility Rental Agreement
This facility rental agreement between Moeller Home Company (Owner) and any renter (Client) will commence on agreed upon time and date per the invoice. Both parties agree to the following terms and conditions:
Terms & Conditions
By the client submitting a deposit for the rental of the facility, that signifies the acceptance of this Facility Rental Agreement in its entirety without reservation.
The $125 deposit will be due within 7 days of receipt of the invoice, which will be used to satisfy in part the full agreed upon price, as indicated on the invoice. If the deposit is not received within 7 days, it is at the Owner’s discretion whether the event will be held at the agreed upon time.
Hours of Operation
The ending time of the event is indicated and agreed to on the invoice. If additional hour(s) is required, it is $75 if paid before the day of the event, or $100 per hour day of the event: the pricing for holidays is double. All activities including cleanup shall conclude no later than 1 hour after the agreed upon end time of the event. If the time is extended beyond 1 hour, the Client shall pay an additional $100 per hour extension.
The Client will be held responsible for any and all guests on the premises at all times.
The Client will be permitted to enter the facilities prior to the event, no less than 3 hours and up to 24 hours. The permitted time to enter the facilities is at the discretion of the Owner, and is dependent on other rental agreements.
The Owner will provide staff during the event should any issues arise. The Owner’s staff will provide entry to the facility as well as close the facility upon conclusion of the reservation.
Unless the additional service packages have been purchased, the Owner’s staff will not serve, secure, or decorate during or before the event.
Simple bar-tending services are available for an additional $100 per 4 hour event, $20 per hour beyond the first 4 hours. Simple bar-tending services include soft drinks, beer, and up to 2 ingredient drinks (i.e. Rum and Coke).
Table and chairs are provided as part of the rental agreement. The Owner provides up to fourteen 8-foot-long rectangular tables and 160 chairs. The Client is required to move the tables and chairs if a layout other than Owner’s standard layout. The Owner also provides the required number of table coverings for the event.
It is the Client’s responsibility to perform basic cleanup at the conclusion of the reservation. Basic cleanup consists of clearing tables, removing decorations, cleaning kitchen to the same condition as prior to the event. Basic cleanup also includes returning any chairs or tables that were moved outside of the building to their original location.
Basic cleanup does not include vacuuming, sweeping, mopping of floors or cleaning restrooms.
No live animals will be allowed on the premises (Excluding service animals).
All guests attending the event shall remain in the upstairs hall or outside. The council floor (lower floor), downstairs patio, or gazebo is not included as area for use, unless specifically included in the invoice.
The Owner will not be held liable for any property left on the premises after the event’s conclusion.
All facility staff will be permitted to enter the premises at any time.
The Owner will be permitted to photograph the event during the event so long as such the event is not disrupted.
The Client’s guest number may not exceed the number of people agreed to at the time of invoice. If the Client’s guest number exceeds the agreed upon number, the Client shall pay an additional $100 for every 20 people over the Client’s guest number.
No smoking will be permitted in any inside area of the facility at any time.
Alcohol consumption is permitted during the event, however the sale of alcohol during the event is prohibited. In other terms, ‘Open Bar’ events only. The Owner will not sell or provide alcohol for the event.
The Client will take full responsibility for themselves and their guests, such that anything broken by the Client or their guests, shall be the responsibility of the Client to pay for the damage.
The hall does not have a speaker system, and you are permitted to bring in your own, or ask the Hall Manager if he knows if any are available.
The hall does not have catering services, so you are responsible for choosing a caterer. The hall does not have a liquor license, and the Client is required to bring their own refreshments. (good news for you, because you pay Kroger prices, not my Kroger price plus 50% markup)
The play area/swingset(s) are available, however before the event the client is responsible to check for pests, such as wasps and bees. It is outside, and wasps do like to build nests in the underside of slides and wood areas, just like every other place in the lower 48 states.
$125 deposit due within 7 days of the invoice.
The remainder of the balance is due 15 days prior to the event.
If the event is cancelled 60 days, or more, prior to the event, the Client is refunded the deposit.
If the event is cancelled less than 60 days prior to the event, the Client forfeits the right to a refund of the deposit.
If the event is cancelled less than 30 days, the Client forfeits any right to a refund.
Cancellation notice must be submitted via e-mail to MoellerHall@gmail.com
The Owner maintains general liability, fire, and property insurance. However, Owner’s insurance policies do not cover or protect against loss of Client’s property or damage or injury to Client’s guests or their property.
Client shall provide any needed security for all guests during the event.
The facility may provide security for a fee of $100.00 per hour required.
In the event of youth or underage event, alcohol will not be authorized for the event without the written consent of the Owner. The client may provide chaperones for the youth event with prior authorization.
Beverage Consumption Regulations
No individuals below the legal age required for alcohol consumption shall be permitted to consume alcohol at any time at the Facility.
Client agrees to hold facility harmless shall any liabilities, claims, or causes of action that may take place as a result of the Client’s use of the Facility.
The Owner shall not be held liable for any damages, loss or injuries to personnel or guests during the event.